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How LMSs Improve Employee Onboarding and Training Processes

Published on
October 10, 2022
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To win the talent war, companies are rethinking their recruitment practices to appeal to the new generation of employees. However, if businesses can't retain and develop their workforce, all that effort is for nothing. According to a McKinsey global study, keeping high-quality employees once hired is the most challenging task facing CEOs today.

Businesses used to operate under the outdated assumption that a signed contract ensured employees remained loyal during their tenure. The best and brightest of today's best and brightest no longer think in this conventional way. Therefore, successfully integrating today's talent into the culture calls for an efficient onboarding process.

But that’s not enough. Today’s generation of employees also value ongoing learning, something that LMSs make easy. Ongoing learning is the process of learning new skills and knowledge on an ongoing basis. A recent study indicated that employees who are provided continuous learning opportunities are 15% more engaged and have 34% higher retention than those who don’t. Learning management systems are crucial when it comes to employee development because all material and coursework can be made interactive and the material only needs to be created once. Further, the material can serve as many employers as necessary at one time and people can complete the work on their own schedule.

Learning Management Systems (LMSs) provide firms with a platform for updating their personnel on company rules and regulations. An effective LMS can offer a complete onboarding and training program that strengthens employee relationships with the firm, while providing ongoing professional development.

What Is a Learning Management System?

A learning management system (LMS) is an online platform for developing, delivering, and tracking the results of educational initiatives. For the most part, educational programs for the workplace have been conducted face-to-face for several days or even hours. However, learning management system technology helps to simplify this process.

LMSs are like one-stop shops for learning materials, with a wide variety of resources like videos, programs, courses, quizzes, and guides all in one place. The content can be delivered in real-time or after the fact, making it accessible to a broad audience regardless of time zone or geographical location.

What Is the Power of Employee Onboarding?

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Onboarding refers to the steps taken to orient new employees to their workplace. Once an employee accepts a job offer, the onboarding process officially kicks off and continues until the employee is fully integrated into the company and contributing to its success.

Many organizations fail to engage and retain new hires because they fail to adopt an effective onboarding strategy. Research shows that 88% of organizations don't onboard well. Without the proper onboarding program, employees are unaware of what's expected of them and take longer to become familiar with the company's processes. That leads to low employee engagement and morale, ultimately causing high turnover rates.

According to research, a great employee onboarding system can improve employee retention by 82%. With an effective online onboarding and training program, employees get acclimated faster, leading to more engagement, reduced employee turnover, and increased productivity.

What Is the Power of Employee Training?

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Employee training is a planned collection of actions for imparting information to employees in such a way that it leads to a growth in job skills essential for organizational development. According to research, 43% of managers who have been in their role for less than a year say they've had no training. Failure in employee training leads to skills gaps, loss of competitive advantage, and lower quality work.

70% of respondents in a recent national survey said that possibilities for professional growth and advancement at work were significant in deciding whether or not to remain in their current position. 

The key benefits of employee training include:

  • Boosting employee performance
  • Increasing employee retention
  • Increasing job satisfaction and morale
  • Enhancing employee engagement
  • Instilling consistency in the work atmosphere
  • Facilitating adherence to quality standards
  • Encouraging innovation and risk acceptance

Investments in employee training are money well spent because it is much more expensive to find and hire new talent than to keep existing employees. According to research cited by Employee Benefits News, turnover can cost businesses 33% of a worker's annual compensation.

How Can an LMS Help With Employee Onboarding?

The onboarding process is often challenging for both the company and the new hire. By eliminating the need for new hires to physically attend meetings where information about the company's history, employees' responsibilities, and workflow is conveyed, an LMS can speed up the onboarding process. The advantages of using a learning management system for onboarding employees are as follows:

1. Cost-effectiveness

By utilizing your LMS to generate and host the required content online, even new workers can receive the same high-quality training as those in the office without incurring the frequently substantial costs for instructors, venues, transportation, days away from the office, etc.

2. Scalability

The lessons learned during the onboarding process remain the same whether you're training ten new employees or 100. You can even schedule the training delivery to occur at a specific time for all participants using an LMSs automation feature.

3.  Ability to Track Progress

Using an LMS, you can monitor the development of each new hire. Tracking allows you to assess employee level of competence and interest in particular jobs, which in turn can assist you in deciding on their ideal job duties. You can tell who might be struggling based on their performance and provide specialized instruction to help them catch up.

4. Personalized Lessons

With an LMS, you can view each employee's unique profile and tailor their onboarding and ongoing training to meet their personal needs. Personalized lessons help distinguish between company-wide orientation courses and specialized training for certain positions.

5. Providing Feedback

Employees' success in the LMS can be the basis for constructive criticism. With an LMS, you can display employee progress in training since orientation day and lay out a plan for future instruction.

How Can an LMS Help With Employee Training?

No matter the field in which a business operates, its personnel need to continue their own professional development to help the company succeed. An LMS greatly facilitates this by allowing employees to study at their own speed. 

LMSs for Safety and Compliance Training

Safety and compliance training is a necessary activity designed to avoid and mitigate undesirable occurrences. This training is crucial because it addresses delicate issues that, if left unaddressed, can lead to unwanted workplace scenarios. Here are a few topics worth talking about:

  • Health and Safety
  • Utilization of IT resources for home-based work (WFH)
  • HR compliance requirements for remote workers
  • Highlighting workplace harassment and its underlying factors
  • Best practices for managing vendor relationships
  • Customer interaction management

Safety and compliance training is frequently unpleasant, time-consuming, and monotonous. Consequently, an LMS enables training to take the shape of an interactive course, encouraging learners to fulfill this required task.

What Does LMS-Based Employee Training Entail?

woman interacts with a life size learning management system

Businesses benefit from an increased output when employees are inspired to perform at their highest levels. LMS-based employee training entails the following steps:

1. Creating Courses

Most LMSs are equipped with a built-in course editor, allowing you to quickly and easily design and roll out training modules for your staff. You can create courses from scratch or import current employee training resources. A solid LMS will also provide the means for making multimedia-rich courses out of traditional lecture formats.

2. Delivering Training

After developing your training modules, you can make them available to your audience. You can manually enroll the employees or encourage them to take courses they find interesting by allowing them to enroll themselves.

3. Assessing Employees

Having tests and quizzes built into training modules is a great way to evaluate how well employees are retaining information. After your staff members have handed in their tasks, you can review them and provide personalized feedback.

4. Tracking Progress

You can generate real-time reports on different evaluation parameters, including enrollment data, percentage of course completion, and learner performance. You can then analyze this data to determine how your employees are advancing and how the training affects your organization.

5. Rewarding Employees 

A well-designed reward system is one of the best ways to keep staff engaged and appreciative of their efforts. Most LMS solutions include the ability to generate personalized certificates. Course administrators can award these certificates to employees following course completion.

What Are the Benefits of Using an LMS in Employee Training?

Everyone needs training at some point in their careers, starting with new hires and ending with seasoned veterans receiving on-the-job instruction. A Learning Management System facilitates the training and evaluation of personnel and the monitoring of their performance and progress.

With a Learning Management System, you can:

  • Help employees learn at their own pace
  • Track employee progress
  • Ensure training is done in time
  • Customize employee development courses

While a perfect answer does not exist, a Learning Management System is the best way for businesses to manage their staff training programs today. When it comes to preparing workers for their jobs, an LMS is the next best thing in terms of adoption because of the sheer amount of flexibility it affords to both workers and companies.

How To Choose the Right LMS

There are numerous Learning Management Systems on the market, each offering a unique set of features and functionalities, making it difficult to choose one. Identifying your target audience, i.e., who you will teach, is the first stage in selecting an ideal LMS. For instance, if your organization has more than 100 employees, a solution designed for small groups is unlikely to be suitable.

The next step is to define the platform's must-have features. Since these guidelines are your primary resources for developing a learning experience, you should approach it with the seriousness it merits. Once you have a firm grasp of the essential functions, it's time to start considering the additional features you'd like to see in your ideal LMS to take your education to the next level.

Conclusion

A great LMS provides your employees with a means to maintain and improve their expertise and familiarity with the latest field developments. Build stronger teams by ensuring everyone knows their roles and giving new hires the tools they need to excel.

YesLMS facilitates the development of an accessible and inclusive learning culture in your organization by providing a robust platform and the necessary support to maximize its use. The YesLMS platform is built with usability and scalability, making it easy to use and intuitive for both learners and administrators. 

Our system provides you detailed reports, analytics, and notifications that say how the client performs, whether it's sales training, onboarding, compliance training, or safety training. Are you looking for an LMS that offers full accessibility features and guides successful onboarding and training processes for your workforce? Contact us today!

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